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Select Committee on Public Administration Seventh Report


Appendix 1: Note from Catherine McGrath on changes to the Ministerial Code in 2007


As has become customary, Gordon Brown published an updated Ministerial Code when he became Prime Minister in the summer of 2007. The Code updated the 2005 version, keeping many of its principles, and adding to them, while removing most of the procedural guidelines. This note outlines the key changes that were made.

Previous Codes

A code of conduct for ministers was first published in 1992 in the form of Questions of Procedure for Ministers (QPM). Previously this document had been a private internal memo. Since then it has become customary for each new administration and new Parliament to publish a new code. In 1997 the Blair Government published a Ministerial Code to replace QPM. The Code had a foreword written by the Prime Minister and contained a number of new provisions, such as requiring all major media interviews and appearances to be cleared by the Number 10 Press Office.

The Code was revised again in 2001. This time the Prime Minister was given explicit responsibility for the standards adopted by his ministers and new provisions were added on the treatment of Special Advisers and leaked Select Committee reports. It also offered more advice on special interests and introduced an annex listing the Seven Principles of Public Life. The 2005 Code enacted the Committee on Standards in Public Life's recommendation that the Code distinguishes between the ethical principles and general procedural guidance for Ministers.

2007 Code

The 2007 Code builds upon the 2005 Code. Many of the provisions remain the same, but there are some significant differences in drafting and structure.

The Code was published on the same day as the Governance of Britain Green Paper, which explained some of the changes that had been made. The Green Paper described the 2005 Code as "outdated and unwieldy", having been "developed over decades as an amalgam of good practice" (Ministry of Justice, 2007, para.121). To combat this, the Code has been restructured to focus on the principles that should govern ministerial actions: it is now arranged into ten chapters, each headed by a principle.

The Code has also been heavily edited, with the majority of the procedural recommendations having been removed. For example, the Ministers and Private Interests section of the 2005 Code contained specific guidance for those with partnerships, directorships and membership of Lloyds which have not been included in the latest version. Similarly the details relating to the supply of parliamentary publications, money resolutions and the requirements for oral and written announcements have been removed from the Ministers and Parliament Section and the chapter on Ministerial Pensions has been taken out in its entirety.

Key Additions and Amendments

Creation of an Independent Adviser on Ministerial Interests:

Previously the Prime Minister was solely responsible for considering accusations of breaches of the Code. However, in 2006 Tony Blair appointed Sir John Bourn as Independent Adviser on Ministers' Interests, offering confidential advice to Ministers and information and guidance to the Prime Minister.

Sir John Bourn did not conduct any investigations during his time in the role and in July 2007 Phillip Mawer was appointed to the post by Gordon Brown. His remit, outlined briefly in the 2007 Code, is broader and more transparent than that of his predecessor:

"If there is an allegation about a breach of the Code, and the Prime Minister, having consulted the Cabinet Secretary feels that it warrants further investigation, he will refer the matter to the independent adviser on Ministers' interests." (2007 Code, 1.3).

He is also required to publish an Annual Report and a list of relevant Ministers' Interests.

Annual Statement of Interests

Under the 2007 Code "an annual statement covering relevant Ministers' interests will be published" (7.5). Ministers must provide their Permanent Secretary with a list of all interests that might give rise to a conflict; previously they were only advised to. If necessary they will also meet with the Independent Adviser on Ministers' Interests.

Obligation to uphold the recommendations of the Advisory Committee on Business Appointments

Under the 2005 Code Ministers were required to "seek advice from the independent Advisory Committee on Business Appointments about any appointments or employment they wish to take up within two years of leaving office". This provision has been carried to the 2007 Code with the addition that Ministers are "expected to abide by the advice of the Committee" (7.25).

No involvement with constituent complaints to the PCA about their Department

Ministers are now required to refer complaints to the Parliamentary Commissioner for Administration from their constituents to a neighbouring MP when the complaint concerns the Minister's Department. Previously they could investigate unless the case involved them directly. (6.10)

Emphasis on obligation to pay council tax on at least one property

Added to the Ministers' Interests section is a provision requiring them to "personally pay council tax on at least one property" in addition to "ensuring all personal tax liabilities…are properly discharged" (7.10)

Omissions

The 2007 Code has excluded a number of references to the Queen that included in the 2005 version. For example, failure to attend Privy Council was described in the 2005 Code as "discourteous to The Queen" (2005, 6.1) and in some cases required Ministers "to seek the Queen's permission to leave country" (2005 Code, 10.2b).

Summary of the 2007 Code: Principles, Additions and Omissions
Principles 2007 (by chapter)
Added to the 2007 Code
2005 Provisions Omitted from 2007 Code
1. Ministers of the Crown: Ministers of the Crown are expected to behave in a way that upholds the highest standards of propriety. -   Position of independent adviser on ministers' interests created, to whom the Prime Minister refers allegations of breaches of the Code. - The Prime Minister as sole judge of the standards of behaviour.
2. Ministers and the Government: Collective responsibility requires that Ministers should be able to express their views frankly in the expectation that they can argue freely in private while maintaining a united front when decisions have been reached. This is turn requires the privacy of opinions expressed in Cabinet and Ministerial Committees, including in correspondence, should be maintained. -   "Government's discretion" added to the rules governing ex-ministers accessing the documents they handled.  during their period of office. -  List of cases in which "it will normally be appropriate to consult the Law Officers".

-  Reference to the monarchy in regulations for attending Privy Council.

-  Guidance for legal proceedings involving ministers.

-   Procedural guidance on preparing business for Cabinet and Ministerial Committees.

-   Procedures for amending Cabinet conclusions and Ministerial Committee minutes.

3. Ministers and Appointments: Ministers have a duty to ensure that influence over Civil Service and public appointments is not abused for partisan purposes. Civil service appointments must be made in accordance with the requirements of the Civil Service Order in Council and the Civil Service Commissioners' Recruitment Code. Public appointments should be made in accordance with the requirements of the law and, where appropriate, the Code of Practice issued by the Commissioner for Public Appointments. N/A- Requirements to consult the Prime Minister on certain public appointments.

-  Guidance on the appointment of unpaid advisers.

4. Ministers and their Departments: The Prime Minister is responsible for the overall organisations of the executive and the allocation of functions between Ministers in charge of departments. N/A-   Guidelines for contact with outside interest groups, including lobbyists.  interest groups, including lobbyists.

-   Guidance on providing references for constituents.

5. Ministers and Civil Servants: Ministers must uphold the political impartiality of the Civil Service, and not ask civil servants to act in any way which would conflict with the Civil Service Code. N/A-   Guidelines in relation to civil servants and party conferences.
6. Ministers' Constituency and Party Interests: Ministers should not use for Party or constituency work facilities provided at Government expense to enable them to carry out their official duties. -   If a complaint to the Parliamentary Commissioner for Administration from a constituent is against the Minister's own department, they should ask a neighbouring MP to take the case up on their constituent's behalf.

-   Where Ministers have to take decisions within their departments which might have an impact on their own constituencies, they must take particular care to avoid any possible conflict of interest. Within departments, the Minister should advise their Permanent Secretary and, in the case of a junior Minister, their Secretary of

State, of the interest and responsibilities should be arranged to avoid any conflict

of interest.

-   Minister's right to take on a constituent complaint to the PCA if it relates to their departments, as long as it did not directly involve them.





7. Ministers and Private Interests: Ministers must ensure that no conflict arises, or could reasonably be perceived to arise, between their public duties and their private interests, financial or otherwise. -   Section on official residences. Ministers must pay all personal tax liabilities on official residences and should personally pay council tax on at least one property.

-   Role of independent adviser on ministers' interests extended to gifts and hospitality and maintenance of other public appointments.

-   Ministers must consult the Law Officers on legal proceedings in which they are involved in a personal capacity.

-   Ministers now required to seek advice from Advisory Committee on Business Appointments about employment on leaving office, and expected to abide by advice.

-   Specific guidance on Partnerships, blind trusts, Directorships and Membership of Lloyds.
8. Minister and the Presentation of Policy: Official facilities paid for out of public funds can be used for Government publicity and advertising but may not be used for the dissemination of material which is essentially party political. The conventions government the work of the Government Communication Network are set out in Guidance on Government Communications. -   Should normally decline surveys.

-   Permission from No10 Chief Press Secretary necessary if a Minister wishes to make a complaint against the press.

-   Explicit permission of PM to make a complaint against the press.

-   Requirement to consult with PM if Minister is invited to address a Royal Commission or Commission of Inquiry.

-   Detailed guidance on press conferences, broadcasting and publication of consultation and White Papers.

9. Ministers and Parliament: When Parliament is in session, the most important announcements of Government policy should be made in the first instance, in Parliament. N/A-   Details relating to supply of parliamentary publications, money resolutions and details of oral and written announcements.
10. Travel by Ministers: Ministers must ensure that they always make efficient and cost-effective travel arrangements. Official transport should not normally be used for travel arrangements arising from Party or private business, except where this is justified on security grounds. -   Cabinet Members and Ministers in charge of Departments have the right to authorise special non-scheduled flights in some circumstances.

-   Provisions on use of official cars.

-   Requirements for permission from Prime Minister and Queen for foreign travel.




 
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Prepared 12 May 2008