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Select Committee on Speakers Committee Second Report


ANNEX 6 - SUMMARY OF KEY FINDINGS FROM ELECTORAL REGISTRATION OFFICERS' SURVEY

Survey methodology

A 12 page survey was used, designed by the National Audit Office, containing both factual and opinion based questions and the opportunity for Electoral Registration Officers to comment on their answers as they saw fit. The survey was sent to all Electoral Registration Officers in the United Kingdom. Out of a total of around 400 Electoral Registration Officers, replies were received from 120 by the deadline date and this formed the basis for our analysis of results. This proportion of responses is estimated to provide an accuracy of +/- 5% in the survey findings.

Overview of registration

The Electoral Register has a perceived level of completeness around 90% on average although this tends to be lower in City and London Boroughs (often in the range of 80-89%) and higher in other councils (often levels in excess of 90%).

Under registration is perceived to be a problem in a number of social groups mainly over 65s, further education students, overseas registrants and service personnel although again different types of councils encountered different circumstances: City councils particularly identified ethnic minorities, non English speakers and 18-24 year olds as under represented whereas Scotland and district councils did not consistently identify any groups as being under registered.

Electoral Registration Officers value their relationships with both other departments in their Authorities and the Association of Electoral Administrators highly. The Commission and Department for Constitutional Affairs are also seen as key partners in registration although their contribution is rated as lower than the Association of Electoral Administrators.

Electoral register and the registration process

The register is perceived to be more accurate than it is complete although both completeness and accuracy are key priorities of Electoral Registration Officers for their registers.

Postal annual canvassing combined with personal visits to non-respondents is viewed as the most effective means of registration.

Registration campaigns

The survey suggests that campaigns to specifically increase levels of registration are often not a high priority for Electoral Registration Officers. This is consistent with the finding that funding is perceived as barely adequate (see below) for the core Election Unit activities leaving no surplus for targeted campaigns.

Where specific campaigns have been employed, their focus has been mainly on 16-24 year olds, recent home movers and service personnel. The media most often used are local newspapers or radio and the internet although a whole range of other methods are sometimes also employed (posters, billboards, newsletters, council publications and mailshots).

Overseas voters and service personnel were the most difficult to reach for Local Authorities although initiatives by the Ministry of Defence and Foreign and Commonwealth Office are attempting to address these problems.

Resources for registration

The issue of funding was often raised in Electoral Registration Officers' general comments; specifically that as long as funding is so tight for registration purposes there will be very little surplus for any work in addition to their core duties. Part of the problem is perceived to be that central funding is not ring-fenced so that some electoral units do not receive their allocation in full. Scottish and Welsh authorities tended to be more positive about their level of funding than English ones.

45% of respondents indicated difficulty in recruiting sufficient canvassing staff. The main reasons highlighted for this were low pay and remuneration, unsociable hours and the safety risks associated with canvassing. City councils particularly indicated this was a serious problem with both access and health and safety issues being cited as factors leading to unwillingness to visit some areas.



 
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Prepared 6 August 2007