Paragraph numbers in the table refer to the FVO working document: DG(SANCO)/3387/2001—WD Draft.

BELFAST PORT

Paragraph number	Non-compliance	Action taken	Date completed
1.7 Facilities	Inspection Centre outside Customs area	HM Customs have agreed to provide relevant designation	2 July 2002
	No separate NHC facilities	Belfast Harbour Commission are considering whether to provide new facilities by the 1 October deadline for structural changes
1.9 Equipment	Equipment in the office not the inspection room	New storage cupboard installed	27 June 2002
1.10 Hygiene	No locked place for the storage of disinfectants	Stainless steel cupboard in place	24 June 2002
1.11 Documentation	Incomplete	Deficiencies rectified	25 June 2002
1.12 Registration	Registers of checked consignments did not include all the information required	Registers have been updated to include the information required	10 April 2002
1.13 Selection of consignments	Manifests were not received from all shipping lines. No written evidence that pre-notifications were received	All manifests are available and inspected. Pre-notification dealt with by discussions with agents	17 April 2002
1.14 Procedures	First part of annex B incomplete	Dealt with by discussions with and agreement by agents	17 April 2002
	Checks on fishmeal not carried out at BIP	Trade in fishmeal has ceased at Belfast BIP	26 June 2002

BELFAST AIRPORT

Paragraph number	Non-compliance	Action taken	Date completed
2.7 Facilities	Use of cage for ambient storage not agreed with customs	Use of cage agreed with HM Customs	24 June 2002
	No locker for protective clothing	Locker in place	24 June 2002
2.9 Equipment	Technical equipment incomplete (drills, scales, seals, fridge for samples)	All equipment ordered and awaiting delivery
2.10 Hygiene	No hot water in hand basin in inspection room	Repaired	1 January 2002
	Cleaning equipment stored in the toilet	Storage provided	24 June 2002
	No dock shelters—facilities not suitable for unpackaged goods	All goods at BIA are and have always been packaged. BIA agreed on 24 June 2002 to be delisted for unpackaged goods	24 June 2002
2.11 Documentation	Incomplete	Deficiencies rectified	25 June 2002
2.12 Registration	Registers of checked consignments did not include all the information required	Registers have been updated to include the information required	10 April 2002
2.13 Selection of consignments	Prenotification received after the consignment arrived	Dealt with by discussions with agents. Improved procedure introduced	17 April 2002
2.14 Procedures	First part of annex B incorrectly completed	Dealt with by discussions with agents. Improved procedure introduced	17 April 2002

ABERDEEN

Paragraph number	Non-compliance	Action taken	Date completed
3.7 Facilities	No storage for ambient chilled goods	Approval restricted to HC-T(FR) 1, 2, 3 frozen, packaged fish/fish products only	Letter requesting restriction sent to Commission 3 May 2002

3.10 Hygiene	Peeling paint on unloading room floor	Floor repainted	7 February 2002
	Rust on fence of the unloading bay	Rust removed	7 February 2002
	Exposed wooden shelf in inspection room	Shelf repainted	7 February 2002
	No disinfectant dispenser	Dispenser provided	7 February 2002
	Power washer stands in unloading bay	A solid rigid polypropylene container has been constructed to contain the pressure washer and protect the products	14 June 2002
3.11 Documentation	Incomplete	Documentation updated and completed	28 February 2002
3.12 Registration	No establishment of origin or outcome of checks	Register increased to include missing information	1 April 2002
3.13 Selection of consignments	Manifests only checked monthly	Random checking of manifests now in place at time of arrival	28 February 2002
	No list of ships arriving	The harbour website is checked daily. Ships arriving from Third Countries, and unknown ships have their manifests checked in advance of arrival. Random checks are done on other ships at two-week intervals	From May 2002 harbour website checked daily
3.14 Procedures	First part annex B not correct	Importers have been reminded of the need to complete the Annex B correctly	20 June 2002
	Consignments of fisheries products from non-approved ships	See covering letter
	No reduced physical checks	Checks are not in line with 94/360	7 February 2002
	ID checks done on quayside	Checks are now done at the BIP	20 October 2001

PEMBROKE/MILFORD HAVEN

Paragraph number	Non-compliance	Action taken	Date completed
4.7 Facilities	No NHC facilities—but low throughput derogation could be applied if adequate time separation for cleaning and disinfecting	Cleansing and disinfection will henceforth be carried out between NHC and HC consignments. There have been no consignments through the BIP this year	26 June 20024.9 Equipment
Technical equipment not kept at BIP	Equipment for examination of consignments now kept in BIP	26 June 2002	No copier
Copier (A4 size) provided	26 June 2002	No storage for disinfectants	Storage area for cleaning/disinfection chemicals now available
26 June 20024.10 Hygiene	Maintenance deficiencies damaged floor exposed wood	Repairs made to floors and exposed wood surfaces	26 June 2002
Highly incomplete	All instructions, copies of decisions etc now available at the BIP	28 June 2002	No register for imported or re-dispatched consignments
Register provided	26 June 20024.11 Documentation	No cross-checks on manifests	Operator has set up a system of checks on approaching vessels via harbour master
26 June 20024.12 Registration	First part of Annex B incorrectly completed	Advisory notes have been drawn up by operator and provided to existing importers/shipping lines and for any new importers	26 June 20024.13 Selection of consignments
Health certificates accepted which three different people had completed	Covered in instructions	26 June 20024.14 Procedures	The fact that samples had been taken not recorded on the CVC
Inspectors will ensure this does not happen in future	26 June 2002	Second part of veterinary decision not recorded on CVC	Inspectors will ensure this does not happen in future
26 June 2002

BRISTOL

Paragraph number	Non-compliance	Action taken	Date completed
5.7 Facilities	No live animal facilities	Bristol Port Company (BPC) have relinquished the Live Animal BIP	19 April 2002
5.9 Equipment	No fax, no copier, no working ANIMO	Fax, copier and working ANIMO in place	1 June 2002
	No ph meter, drill or labels	PH meter, boring drill and labels in place	1 July 2002
5.10 Hygiene	No disinfection fluid dispensers	Disinfecting fluid provided	1 June 2002
	Cleaning inadequate	Cleaning regime instituted	1 June 2002
5.11 Documentation	No documentation in the offices of the inspection centres	Documentation provided at current BIP, and at Novacold, Avonmouth	1 June 2002
5.12 Registration	Incomplete information on live animals	No longer applicable
5.13 Selection of consignments	No system to identify the arrival of live animals	No longer applicable	Request to delist for live animals sent in letter of 3 May 2002
5.14 Procedures	First part Annex B incomplete	Importers' agents have been contacted and reminded of the need to complete the Annex B correctly	November 2001
	One Annex B for two consignments	Written instructions amended	November 2001
	Copies of Health Certificate accepted	Staff have been alerted to the need to require original documents: written instructions are being amended	November 2001
	ID and physical checks on quay	There are sheds which can be used to unload containers when necessary, but fully compliant facilities will not be available until the new BIP at Avonmouth is completed later this year. The very low throughput of products of animal origin (two consignments in five years) means that in practice only very few consignments are inspected on the quayside

HULL

Paragraph number	Non-compliance	Action taken	Date completed
6.7 Facilities	Facilities shared with customs	HM Customs have confirmed that OV has priority of use	14 June 2002

6.9 Equipment	No sampling containers, no knives, thermometer, drill, microwave, labels or sealing tape	Equipment was available in IC at EC visit in secure storage, but will be available in inspection room	23 October 2001

6.10 Hygiene	Dock shelters damaged	Shelters repaired	14 June 2002
	Rusty drain	Cleaned	23 October 2001
	Exposed wooden floors in container used for storage	New container is being acquired
	No disinfectant dispensers	Hand-held dispenser obtained	21 June 2002
6.11 Documentation	Incomplete	Documentation complete 1 November 2001
6.12 Registration	Registers incomplete	Register complete	1 January 2002
6.13 Selection of consignments	Pre-notifications incomplete	Regular briefing of importers verbally and in writing	22 April 2002
6.14 Procedures	Consignments from non-approved vessels accepted	See covering letter
	ID checks carried out on Albert Dock quay	Checks now carried out at inspection centre	14 June 2002
	Poorly completed Annex Bs	All procedures implemented	23 October 2001

GRIMSBY/IMMINGHAM

Paragraph number	Non-compliance	Action taken	Date completed
7.9 Equipment	IC1 no fridge/freezer for samples	Fridge obtained	14 June 2002
	IC2 no technical equipment	All technical equipment in place, except for the salt meter, which is expected 15 July	26 June 2002
7.10 Hygiene	IC1 maintenance deficiencies—exposed wood, rusty rails, damaged floor	Maintenance on exposed woodwork and rusting of overhead rails completed. It has been decided to replace the whole floor rather than attempt to repair	1 June 2002 (maintenance) replacement of floor scheduled for end of July
	IC2 no hot water or light in inspection room	Hot water and lighting installed	1 June 2002
	IC2 no dispenser for disinfecting fluid	Hand-held dispenser obtained for toilet	1 June 2002
	IC2 no hand basin in changing groom	Hand washing basin in toilet	Already in existence
	IC2 unloading area dirty and not well maintained	Improved maintenance and cleaning arrangements introduced	1 June 2002
7.11 Documentation	Incomplete	Two copies of the compendium now held at the inspection centre	25 June 2002

7.12 Registration	Register incomplete	All entries now complete 1 November 2001
7.13 Selection of consignments	Pre-notifications not received before arrival and incomplete	Protocol circulated to all Agents	1 June 2002
7.14 Procedures	First part of annex B incomplete	Protocol circulated to all Agents	1 June 2002
	ID checks carried out on the quay	All checks carried out at IC 1 November 2001
	Physical checks carried out on the quay	All checks carried out at IC 1 November 2001
	Fish from non-approved vessel accepted	See covering letter

THAMESPORT

Paragraph number	Non-compliance	Action taken	Date completed
8.9 Equipment	NHC no thawing equipment	Equipment will be purchased when new BIP facilities are built
	NHC no fridge for samples	Equipment will be purchased when new BIP facilities are built
	No working ANIMO	ANIMO system is working	24 June 2002
8.10 Hygiene	Generally poor maintenance rusty parts, unclean walls	Revised cleaning and maintenance regimes introduced	April 2002
	HC no dispenser for disinfecting fluid	Dispenser installed	April 2002
	NHC material for frozen pet food inspected in HC facility	NHC products now inspected in NHC facility	October 2001
	NHC no dispenser for disinfecting fluid	Dispenser installed	April 2002
	NHC storage used for inspection purposes	Facilities now used only for their correct purpose	October 2001
8.11 Documentation	No documentation in inspection centre office	Documentation now available	April 2002
8.14 Procedures	When checks are done at IC consignment documents remain at main office	All documents now go to place of inspection	April 2002
	ID checks, including door open, done away from IC and when seal not required in vet legislation	ID checks now done at approved place and "open door" in inspection centre	April 2002

HEATHROW (GENERAL)

Paragraph number	Non-compliance	Action taken	Date completed

9.7 Number of veterinary staff	Insufficient for number of consignments and need for presence in two ICs	Second OVS now working full time Additional administrative person to co-ordinate manifest checks	2 April 2002
9.8 Facilities	IC1 (BA) shared facilities	Private company has moved out of office/social area	1 April 2002
	IC2 (EuroBIP) no ambient storage	Storage now available	1 February 2002
	IC2 No facilities for NHC products	IC2 is not approved for NHC. Therefore NHC facilities are not required	N/A
9.9 Equipment	IC1 shared fax with private company	Dedicated fax installed	1 April 2002
	IC2 no copier	Copier installed	1 March 2002
	IC1 no separation between HC and NHC equipment	All inspection rooms are locked and contain their own equipment	1 February 2002
	IC1 no drill, deep freezer for HC products	There is a freezer in the HC area A drill has been ordered	April 2002
	IC1 no thermometer or deep freeze in NHC	Deep freezer with half-room capacity will be installed by 15 August Thermometer now present	1 June 2002

9.10 Hygiene	IC1 rejected consignments stored in the unloading room	Consignments now stored I dedicated stores Expansion and further changes to facilities are also under discussion	1 February 2002
	IC1 a cupboard in NHC room used to store HC equipment	Storage now available in HC room and there is dedicated HC and NHC equipment	1 February 2002
	IC1 working clothes stored in inspection room	Clothes now stored in changing room	1 April 2002
	IC2 cleaning not satisfactory including rollerbed	Improved cleaning regime introduced, which includes the rollerbed	February 2002
	IC2 areas of rough surface	Smooth coat applied	February 2002
	IC2 floor surface upgrade needed	Floor surface improved	February 2002
9.11  Documentation	No basic documentation on the spot in IC1 or IC2	All documentation will be in place when adminstration moves into new offices on 18-19 July
9.12 Registration	Use of several separate registers	Work has begun on a computer database but has not been completed

9.13 Selection of consignments	Very few manifests checked	The majority of BA and Air Canada manifests are checked for products and animals In addition manifests for airlines with a poor history, and manifests for flights by other airlines from risky countries, are checked	1 February 2002
	Pre-notification rules not always respected	Correct procedures are now being followed	1 February 2002
9.14 Procedures	Definition of consignment not respected—1 Annex B for two consignments	One Annex B now issued per consignment	1 February 2002
	Health certificates with unused options not invalidated	Health certificates now rejected if incorrectly completed	1 February 2002
	Fisheries products accepted without third country list in the BIP	The Food Standards Agency advise that there are no establishment lists for countries on Part II of CD 97/296	N/A
	ID checks carried out without health certificates	Health certificates and partially completed Annex B now taken to BIP inspection centre	29 April 2002
	Second part of Annex B not completed correctly	Unused part of Annex B now invalidated	1 February 2002
	Rejected consignments not destroyed after 60 days	All rejected consignments are now destroyed after 60 days	1 February 2002

HEATHROW (LIVE ANIMALS ONLY)

Paragraph number	Non-compliance	Action taken	Date completed
9.7 Facilities	No waste facilities (cadaver room)	A new waste room has been provided to house the waste wheelie bin. Spare wheelie bins are available on site and one will be placed in the large animal reception yard when needed. Please see plan.	1 February 2002
	No useable Small Animal inspection room	A new inspection room has been created	25 June 2002
	For the fish and reptile facility there was no housing separate from unloading and inspection	This facility is only for fish. Reptiles are housed and checked in the main building (No 2) Fish are not "housed". Fish arrive packed in self-contained oxygenated Poly bags in insulated boxes. These boxes fully protect the welfare of the fish. If they fail the Vet checks they are destroyed. In the event of a welfare problem they will have the water changed (both cold and warm water are available in the fish facility) and reoxygenated	N/A
9.9 Equipment	No captive bolt	Captive bolt and dart pistol in place Plus the sedative and euthanasia drugs that were already in place	1 February 2002
9.10 Hygiene	Cleaning not satisfactory for live animals	Improved cleaning regime introduced Note that the rust on the scissor lift is not a hygiene issue. The animals do not contact the scissor lift. It is checked annually for health and safety	1 February 2002
	Incomplete hand cleaning facilities in inspection room for (a) large; and (b) other animals	Sinks and soap dispensers are now in place	2 July 2002
	Insufficient changing rooms to cover all facilities	BIP facilities were built as per approved plans, which included only one changing room Additional changing facilities are now available	1 March 2002
9.11 Documentation	Incomplete	Has been updated	1 July 2002
9.12 Registration	Registers incomplete	Registers are being amended
9.13 Selection of consignments	No manifests received or checked	Manifest checks being carried out as detailed above in combination with London Borough of Hillingdon	1 February 2002
9.14 Procedures	Health certificates accepted without passport number	Passport number required unless health certificate contains a silhouette	Done
	No physical checks on ornamental fish	100 per cent checks are now being carried out in fish facility	1 January 2002